Music Director Responsibilities

DJs

• Making sure there are competent. (Competent are those who can meet the requirements listed under DJ duties approved by the club.)
• Making sure the DJs have some means of turning on and off the lights as required.
• Reviewing the performance of DJs and providing them feedback. The music coordinator is responsible for making sure DJs have completed the required training or retraining (providing that they have not been meeting the requirements). The music director is thus responsible for assuring that the DJs are properly trained, but does not have to participate in the complete training of DJs as that is done mainly through an internship process.
• Coordinating the scheduling of competent DJs for all of the dances. This does not mean assigning dates that DJs must DJ, but rather assuring that there will be a DJ for any and all dances hosted by the OBDC. The form that this takes may vary, but there should be some means (that all DJs have access to) by that DJs can sign up for what times they will DJ. This list should be kept in the master DJ folder (see DJ duties)to be kept with the cart or in the closet.
• The coordinator is ultimately responsible for assuring that there is music at all dances. This does not require the coordinator to be present at all dances, but the coordinator should check with the scheduled DJ at least an hour before the main dance activity begins (lesson, dance (if no lesson), demonstration).
• The coordinator is ultimately responsible for there being a DJ, though DJs should do their best to find a replacement themselves and should contact the coordinator only if they are unable to secure a replacement.
• The Music Director schedules DJ meetings and keeps track of attendance at the meetings to ensure the DJs are meeting requirements

Music

Database

• The music coordinator is responsible for providing the opportunity for all approved music (decided by at least three DJs) to be played at a dance. Approved music includes both the music that has been added to the music database and the CDs owned by the club (provided that the music on them has not been added to the electronic database). Any and all music that has not been collected from the CD collection should be reviewed (by at least three DJs) and added. All music that is not added should be recorded in a location available to all DJs and to the club president so that we know what it includes.
• The coordinator is responsible for making the entire database capable of being reviewed by both the DJs and club officers. The coordinator should be involved as much as reasonably possible in the review of music and selection thereof.
• The coordinator is responsible for the backing up and security of the club's music collection. This means the CDs should be kept in a secure location (if in the closet, in a lock box that is not easily removable) and the electronic database should be backed up at least once a term (three months).
• The Music Director must give the club an electronic hard copy of the database.

Equipment and programs

• The coordinator is responsible for making sure DJs are aware of how to use all equipment, programs, and procedures related to the playing of music for club dances. She or he is responsible for overseeing (not necessarily performing) the maintenance of equipment and programs. This includes, but is not limited to, maintaining the functionality of the cart (filling tires, fixing loose screws, wiring, and electrical equipment), updating/replacing equipment, assuring the functionality of programs used.
• The coordinator is responsible for making sure the DJs have a competently functioning program by which to access and play the club's electronic database. A competently functioning program is defined as one that can access the entire database and all information in it, play all the songs in the database, does not regularly crash (more than once a term) or otherwise render the music system inoperable for any length of time, and has a troubleshooting guide.

Additional miscellaneous duties

• The coordination of the transportation of the music playing equipment to the location of the dance. It does not require the coordinator to provide the transportation-only to assure that it gets transported.
• The Music Director is required to train a replacement.