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CONSTITUTION OF THE
SINGAPORE STUDENTS ASSOCIATION

UNIVERSITY OF OREGON

  1. NAME
    The name of this body shall be the Singapore Students Association, hereafter referred to as the SSA.
  2. ADDRESS
    The address of the SSA shall be Room 202, EMU, University of Oregon, Eugene, Oregon 97403.

  3. AIMS
    1. To serve the general welfare of Singapore students attending the U of O;
    2. To represent Singaporean students to the Office of International Services, the International Student Association, and other U of O organizations;
    3. To reflect a spirit of reciprocity and to foster closer ties with our host community through service in our policies and activities.

  4. MEMBERSHIP
    1. All Singaporeans enrolled at the U of O are considered members.
    2. Members have the right to stand for election and to nominate candidates for office. They have the right to speak and vote at all general meetings.
    3. Students of other nationalities may be invited to attend our gatherings.
    4. Students of other nationalities may have voting rights, if they have participated in 80% of SSA meetings and activities.

  5. MANAGEMENT
    1. Management shall be provided by an Executive Committee to be elected at each Annual General Meeting.
    2. The Executive Committee shall comprise a President, a Vice-President, a Treasurer, a Secretary, a Registrar and 5 other committee members. The Treasurer may not be elected to the same post in the consecutive year.
      1. In the temporary absence of the President, the Vice-President will assume the responsibilities of the President as the acting President.
      2. The Executive Committee can, by a unanimous vote, accept the resignation of any appointment holder due to unforeseen circumstances:-
        1. Transfer to another college
        2. Withdrawal or termination from college
        3. Severe health problems which require long term hospitalization
      3. Should the post of the President be vacated, the Vice-President shall assume all responsibilities as the Acting President until the next general meeting is convened within a month's time at which the new President will be elected.
      4. The Executive Committee can appoint any member to fill any vacated post in the Executive Committee on a temporary basis other than the posts of the President and Vice-President. This decision will be subjected to a simple majority vote at a general meeting.
    3. The Executive Committee shall be responsible for the programs, correspondence, financial and other matters of the SSA,
    4. The term of office of the Executive Committee shall commence upon election and end one month after the next Annual Meeting.
    5. The Executive Committee may appoint and terminate appointments of such sub-committees and advisory bodies as may be appropriate for the better administration of the SSA
    6. Members of a proposal may be recalled from their appointments; a proposal must be endorsed by at least 25 members. The endorsement must be submitted to the Executive Committee, at which time a general meeting will be convened to vote on and effect the recall. The meeting organized for this purpose shall take place within three weeks of submission of the recall proposal.

  6. FINANCE
    1. There shall be no subscription.
    2. Contributions and collections may be asked for as the nature of activities requires. Fund-raising events may be organized when appropriate.
    3. Funding may be obtained from the Incidental Fee Committee.
    4. The Treasurer shall keep no more than $30/- in petty cash. Any sum beyond that shall be deposited in a bank account to be designated by the Executive Committee.
    5. Withdrawals should be signed by the President or Secretary in addition to the treasurer. Cash flows shall be reported regularly to the Executive Committee.

  7. GENERAL MEETINGS
    1. Annual General Meeting
      1. The AGM shall be held once every academic year, not earlier than the start of an academic year and not later than one calendar month after the first day of the first term.
      2. The AGM shall be convened to receive the Secretary's annual report, and review the audited accounts of the Treasurer. An internal auditor shall be a member of the SSA appointed by the Executive Committee for that purpose.
      3. A new Executive Committee shall be elected at the AGM.
      4. Any other relevant matters may be raised
    2. Extra Ordinary General Meetings
      1. These are general meetings other than the AGM, and may be convened by the Executive Committee whenever necessary, or on the requisition of at least 25 members.
      2. The requisition shall be signed by those members, and should state the purpose of the meeting. This is to be submitted to the Secretary.
    3. At least 2 weeks' notice shall be given for general meetings. 25 members, or 30% of the number of Singapore students currently enrolled at the U of O, constitute(s) a quorum. In the event that a quorum is not achieved, the meeting shall be adjourned for not less than 5 or more than 14 days to an appointed place and time. Should the number then present be less than 25, those present shall be considered a quorum, but shall have no power to alter or amend the Constitution in any way.
    4. The president will chair the AGM, but other general meetings may be chaired by his or her appointee.
    5. Subject to Article VIII, a general meeting shall make its decisions by a simple majority vote.

  8. AMENDMENTS
    Amendments to the SSA Constitution shall come into force by a vote of at least žs of the members present at a general meeting convened for that purpose.

 

 

(C) 2001. Singapore Students Association.
Designed by Christian Tan. version 2.1